Campus: academic set-up, admissions, teaching, results and fees

#Where things are

Campus records live under Campus in the ERP menu (each list is a Campus page such as Academic years, Terms, Programs, Course offerings, Timetable versions, Admission applications, Students, Fee invoices). Teachers, students and parents use the Campus Portal or the BSuit Smart app. Field-level detail for every campus record is in the data reference for the Campus area.

#1. Academic structure and timetable

1. Create in order: campus, academic year, terms, departments, programs and program versions, courses and curriculum, batches, sections, course offerings, faculty assignments, periods.
2. Create a timetable version and its slots, or use Generate on the version to place sessions automatically (“Placed n session(s)”).
3. Set the timetable version to Published — only published timetables appear in the portals.

#2. Admission and enrolment

1. Set up admission cycles and seat matrices; record enquiries and applications (numbered from the CMP-APP series).
2. Record documents and assessments; compute the merit list (ranks applicants and marks Selected or Waitlisted against seats).
3. Issue offers and seat allotments.
4. On an Accepted offer choose Enrol student: BSuit creates the Student (CMP-STU), the enrolment for the batch and an Admitted status event, marks the application Enrolled and confirms the seat. Link guardians on the student.

#3. Give portal access

1. Open the student’s (or teacher’s) Overview page and use the Portal access card to Grant access. For a guardian, first tick portal access on the student–guardian link.
2. BSuit emails a one-time set-password link valid for 3 days (template campus_invite). Nobody sees or chooses the password.
3. Use Resend invite if it expires; Revoke switches access off without losing the link.

#4. Attendance and marks (teachers)

1. In the Campus Portal, open My classes › the class › Attendance, pick the date and period and mark Present, Absent, Late, Excused or Half-day. Future dates and other teachers’ periods are refused.
2. Open Marks, choose an assessment component and enter marks (0 to the component maximum). The class needs an assessment plan.

#5. Results

1. The exam controller verifies and moderates marks.
2. On Term results choose Compute results, pick the term (and optionally a batch): BSuit computes course results, term results (SGPA/CGPA) and batch ranks. It can be run again.
3. Choose Publish results. Students and parents see only published results.

#6. Fees

1. Set up fee categories, structures, components and instalments.
2. Raise fee invoices (CMP-FEE-INV) — students and parents see non-draft invoices; parents only if they receive invoices for that child.
3. Record fee receipts (CMP-FEE-RCPT), concessions and refunds.

#Seeded roles

Principal, Registrar, Bursar, Exam Controller, Academic Coordinator, Faculty, Counsellor, Special Educator, Warden, Librarian, Clinical Coordinator and Preceptor. See Roles and permissions for what each can do.