Glossary
Terms used across BSuit and this guide, in plain language.
#Terms
| Term | Meaning |
|---|---|
| Approval workflow | The chain of approvers a document goes through before it takes effect. Linked to a record type; approvers act from their approvals inbox. |
| Bill-wise (cash application) | Settling specific invoices with a receipt or payment, so each invoice’s outstanding amount is known. |
| Budget commitment | Budget reserved when a requisition is approved, before money is spent. |
| Cost centre / profit centre | Dimensions used to report costs and income by department or unit. |
| Country pack | Payroll tax slabs and statutory deduction rules for a country, effective-dated. |
| Credit hold | A block on raising new sales documents for a customer, set by collections or dunning. |
| Cycle count | Counting part of the stock and posting the variances, instead of a full stock-take. |
| Draft | Saved but not yet in effect; can be edited or deleted. |
| Dunning | Automatic reminders to customers with overdue invoices, by level. |
| Effective permissions | Everything a person can do, combining all their roles. |
| Enrollment code | A one-time code that registers a terminal (till, warehouse or maintenance device) with BSuit. |
| FEFO | First expiry, first out — picking the batch that expires soonest. |
| Fiscal period | A month (or other slice) of the fiscal year; posting is refused when it is closed. |
| GRN (goods receipt note) | The record of goods received against a purchase order; accepting it increases stock. |
| GR control | The ledger credited when goods are received and cleared when the supplier invoice is matched. |
| Guide ID | The stable identity of a Help guide: application plus page address. |
| Hidden row | A ledger row a voucher generates automatically (for example the bank side of a receipt). It is in the ledger but not shown on the voucher. |
| Impersonation (view as) | A super administrator viewing BSuit as another user, read-only, for support. |
| Industry pack | An optional bundle of ledgers, document types and starter data for a vertical. Different from a module. |
| Journal voucher (JV) | A general accounting entry with balanced debits and credits. |
| KEDB | Known-error database: problems with a documented root cause and workaround. |
| Module | A licensed functional area of BSuit (Finance, Procurement, Campus…), installed per organisation. |
| Party account | The customer or supplier ledger on a voucher. |
| Posted | Recorded in the general ledger (and stock, where applicable). Posted documents are corrected by cancelling, which creates a reversal. |
| Record type | The configuration of a document or voucher type: numbering, approval, party, stock and posting behaviour. |
| Requisition (PR) | An internal request to buy, approved before a purchase order. |
| RFQ | Request for quotation sent to suppliers. |
| RTV | Return to vendor: sending goods back to a supplier. |
| Segregation of duties (SoD) | Rules that stop one person holding conflicting roles. |
| SLA | Service-level agreement: response and resolution targets for tickets. |
| Soft close / hard close | Locks on a fiscal period. Both stop posting; hard close also stores a balance snapshot. |
| Superuser | An account that passes every permission check. Keep these few. |
| Three-way match | Comparing purchase order, goods receipt and supplier invoice quantities and prices. |
| Weighted average cost | The default stock valuation method: total cost divided by total quantity. |
About this guide
- Status
- Partially reviewed
- Application
- BSuit ERP
- Audience
- Everyone
- Owner
- BSuit documentation team
- Reviewer
- Not yet reviewed
- Last verified
- Never
- Checked against
- Generated from source revision a36c7a086 on 2026-10-02
- Seen on a running system
- Not yet
- Help version
- 2026.0.0-preview
- Guide ID
erp:article/guide/glossary
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