Contra Deposit

#About Contra Deposit

This is a business document (transaction) page in BSuit ERP (Finance & Accounting). It is used by staff (internal users). What you can see and do depends on your role and permissions.

#How to open it

In BSuit ERP, open Finance & Accounting and choose “Contra Deposit”, or go directly to the address /finance-management/transactions/contra-deposit.

#What you can do here

Detailed controls for this page have not yet been documented. Use the page itself to see what is available, and ask your administrator if an action you expect is missing.

#Fields

When you enter or change a contra deposit, these fields are on the form. Required fields must be completed before you can save. 2 of them are reference fields: you pick an existing record from another master rather than typing a value.

#What the list shows

The list displays these columns.

1. Voucher No.
2. Record Type
3. Date
4. Party Account
5. Ledger Name
6. Project
7. Cost Center
8. Net Value
9. Tax

#How to create a contra deposit

Steps follow this document’s configuration. Screens and button names can differ slightly with your version and permissions.

1. Open Finance & Accounting › Contra Deposit from the menu.
2. Choose the button to add a new record (a plus or “New” button above the list). The entry form opens.
3. Complete the required fields: Transaction Date, Party Account (customer/supplier), Ledger / Account, Line Items (item, quantity, unit price, tax, line total). A customer or supplier account must be chosen.
4. Fill in any other fields you need: Voucher No., Reference No., Narration.
5. Add the line items. Each line needs its item or account, quantity or amount, and any tax or discount that applies.
6. Save. Numbered automatically as CD-0001 and up. You do not type the number.
7. Submit it for approval. It takes effect only after it is approved; until then it is not final.
8. Check the record in the list: the number, date and amount should match what you entered.

#How this document works

Contra Deposit is a business document (Record Type CONTRA-D). Its behaviour comes from its record-type configuration:

1. Numbered automatically as CD-0001 and up.
2. Routed through an approval workflow before it takes effect.
3. A customer or supplier (party) account is required.

#If something is missing or fails

1. No data: confirm the company or context selected in the top bar, and any filters or date range in use.
2. An action is hidden or disabled: it usually needs a permission your role does not have. Ask an administrator to check your effective access.
3. An error message appears: note the message, the page address and what you were doing, and contact support with those details (never include passwords).

#About this guide

This guide was generated from the page’s implementation. It has not yet been reviewed by a person against a running system, so treat it as a reference for what the page contains rather than a complete procedure.